MyChart Terms and Conditions of Use and Authorization for Release of Information Agreement

Care New England Health System, referred to together with its affiliated hospitals and community physicians who utilize Care New England Health System’s electronic medical records system (hereafter referred to individually for convenience as "CNE") are pleased to offer you access to your medical information via a Web-based version of our computer systems called MyChart. To request an account, read, and complete this form, indicating you have read, understand and agree to these Terms & Conditions of Use and that you authorize the release of information via MyChart. These Terms & Conditions outline our practices and our sensitivity to your right to privacy. CNE does not guarantee that you will be able to access MyChart, its availability, or content completeness or accuracy, and reserves the right to revoke MyChart access at any time for any reason.

Authorization for Release of Information via MyChart

By accessing or using CNE’s MyChart, I agree to be bound by the terms and the conditions of this Agreement and Authorization and request that medical information regarding my care and treatment at CNE be released to me and through online access to MyChart. This authorization will remain valid unless/until it is revoked. I understand that this authorization may cover disclosure of information relating to ALCOHOL or DRUG ABUSE, GENETIC TESTING, PSYCHIATRIC CARE and/or CONFIDENTIAL HIV RELATED INFORMATION. In the event the medical information described below includes any of these types of information, I specifically authorize release of such information via MyChart. I also understand that I have the right to cancel this release of information through MyChart at any time.

Response to Electronic Communication

Emergency situations requiring immediate attention should not be submitted electronically. CNE will try to provide response to electronic inquiries. However, delays may occur based upon message volume, availability of staff, the complexity of the patient's condition, or technology disruptions. Therefore, CNE cannot guarantee that messages will be responded to, so you should allow at least two (2) business days for a response. We are only able to respond to patient communications based on the information provided by the patient. If there is insufficient information provided, we will be unable to provide reliable or accurate response.

Web Site Links

MyChart may offer links to related medical Web sites not managed by CNE. These Web site link(s) are for a patient's informational purposes only. CNE does not endorse and has not verified the accuracy of the information in/on these Web sites, and the patient should not rely on any of the information found on the Web sites for purposes of treatment or diagnosis.

E-mail Privacy

Patients who are users of MyChart should be aware that they will be notified via e-mail when there is new medical information to be viewed on MyChart. This means that any person with access to a patient's e-mail will be able to see this notification. This could include members of your family or anyone else that can access to your e-mail account. Although no private medical information will be sent, the notification that new medical information is available by accessing MyChart may be information that a patient would not want others to know. Thus, patients should take this into account when providing an e-mail address or using MyChart. If you send us an e-mail communication, it may be shared with the CNE staff that assists the physician in providing the patient's medical care. A patient's confidential medical information on MyChart will be accessible only to appropriate clinical staff.

Security

User names and passwords provide two layers of authentication and are stored in an encrypted database that is isolated from the Internet. As a CNE MyChart user, your role in maintaining the security of your medical information is to change your password on a regular basis and to keep your MyChart ID name and password confidential. This is part of your MyChart Terms and Conditions of Use and Authorization contained in this document. This Website uses encryption software, and CNE has implemented reasonable and appropriate security measures to protect your medical information. When using CNE’s MyChart, information will be transmitted over an Internet medium that is beyond the control of CNE and its contractors. You are responsible for ensuring that the computer system(s) you use to access MyChart have the appropriate security controls enabled. YOU HEREBY EXPRESSLY ASSUME THE SOLE RISK OF ANY UNAUTHORIZED DISCLOSURE OR INTENTIONAL INTRUSION, OR OF ANY DELAY, FAILURE, INTERRUPTION OR CORRUPTION OF DATA OR OTHER INFORMATION TRANSMITTED IN CONNECTION WITH THE USE OF THIS SERVICE.

Mobile Device Platform

In addition to viewing MyChart from your computer or laptop, you can also access MyChart via a mobile device such as an iPhone or Android. The mobile application has most, but not ALL, of the MyChart functionality. You will still be able to view test results, medications, view/send messages. If you elect to view MyChart via a mobile device, your use via a mobile device or any other means is subject to the Terms and Conditions of this Agreement and Authorization.

Medical Record Data
  • As we provide your health care, we are required to maintain documentation of your medical history, current conditions, treatment plan and all treatments given, including results of all test, procedures and therapies. NOT ALL of your CNE medical record may appear on your MyChart. Posting of information is at the discretion of your individual health care providers(s) and CNE.
  • Your health care provider(s) will maintain and update your electronic record at each office visit. However, if you believe any information displayed in MyChart is not accurate, you are encouraged to notify your health care provider at your next office visit.
  • CNE reserves the right in the future to charge a fee for the use of MyChart. You will be notified of this change and asked to re-apply if you agree to the fee and wish to continue with this service.
Information Does Not Constitute Medical Advice

CNE assumes no responsibility for how you use the information you obtain from this Website. You should consult with a physician or other health care provider regarding your own condition and how this Website content may or may not apply to you. You may be accessing your own medical information via the MyChart application and may wish to communicate with one of your health care providers about that or related information. Neither MyChart nor any other application available through this Website is a substitute for appropriate and timely contact with your health care provider. This Website is not a substitute for consultation with your health care provider. You should never change or stop any course of treatment prescribed by your health care provider without first consulting him or her.

Accuracy and Integrity of Information

Although CNE attempts to ensure the integrity of the Website, it makes no guarantees whatsoever as to the correctness or accuracy of the Website. It is possible that the Site could include typographical errors, inaccuracies or other errors. In the event that an inaccuracy arises, please inform CNE so that it can be corrected. Information contained on this Website may be changed or updated without notice.

Proxy MyChart Access

If you are accessing someone else's MyChart information (proxy access), you agree to be bound by the terms and conditions above and agree to comply with the following requirement: There is the possibility that the information disclosed to you via MyChart may include confidential information protected by state and federal law. State and federal law prohibits you from making any further disclosure of confidential information without the specific written consent of the person to whom it pertains, or as otherwise permitted by law. Any unauthorized further disclosure in violation of state or federal law may result in a fine or jail sentence or both. A general authorization for the disclosure of medical or other information is NOT sufficient authorization for further disclosure.

Copyright and Trademarks

All content included on CNE’s Web sites, including, but not limited to, text, photographs, graphics, button icons, images, artwork, names, logos, trademarks, service marks and data (the "Content"), in any form including the compilation thereof, are protected by U.S. and international copyright law and conventions. Except as set forth below, direct or indirect reproduction of the Content, in whole or in part, by any means, is prohibited without the express written consent of Care New England Health System.

No Warranties

This site and all other sites hosted by CNE, and the content contained herein and therein, are provided on an "as is" basis. CNE makes no representations or warranties of any kind, express or implied, as to the operation of its sites, or the content, products or services included therein. To the fullest extent permissible by applicable law, CNE disclaims all warranties, express or implied, including, without limitation, implied warranties of merchantability, fitness for a particular purpose, title and infringement.

General

By using MyChart or any CNE web site, you agree that the laws of the state of Rhode Island, without regard to principles of conflict of laws, will govern these Terms and Conditions of Use and any dispute that might arise.